⚠️ URGENT — SUNBIZ ANNUAL REPORT DUE MAY 1 25 days away. $400 late fee — non-waivable by law. File now at sunbiz.org. Fee: $150 for profit corp.
N
Nick Sakers
CFO · 45%
K
Kyle Sakers
President · 45%
A
Amber Putnam
Employee · W-2
TAP A PERSON TO HEAR THEIR RULES 🔊
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TRIP OVERVIEW
EntityAwa Na Kava, Inc. · EIN 46-3490637
Event2026 Annual Business Summit
DatesJune 4–9, 2026 · 5 nights
VenueWGV Renaissance · St. Augustine FL
RCWCJune 6–7 · Order #13901331893 · $432.06
PaymentANK American Express
IRS BasisIRC §162 · Primary Business Purpose
2026 CONFIRMED RATES
IRS Mileage 2026$0.725/mile ✓ CONFIRMED
GSA Lodging (St. Aug)$151/night · FY2026 ✓
GSA M&IE (St. Aug)$80/day full · $60 first/last ✓
FL Min Wage 2026$15.00/hour ✓
Meals Deductibility50% ALWAYS · Zero Exceptions
Accountable Plan60-day safe harbor window
WHO CAN DEDUCT WHAT
Nick (45%)ACTUAL RECEIPTS ONLY
Lodging Per Diem❌ Prohibited · Rev Proc 2011-47
Meal Per Diem✅ $80/day allowed
Lodging ReceiptsRequired · Every night · No exceptions
Kyle (45%)IDENTICAL TO NICK
Lodging Per Diem❌ Prohibited · Same rules
Meal Per Diem✅ $80/day allowed
Lodging ReceiptsRequired · Every night · No exceptions
Amber (W-2)MOST FLEXIBLE
Lodging Per Diem✅ $151/night allowed
Meal Per Diem✅ $80/day allowed
Key RuleMust be reimbursed or no personal deduction
River City Wrestling Con 2026
Florida's Premier Wrestling Convention
World Golf Village Renaissance Resort St. Augustine, FL · June 6–7, 2026 · 11AM–6PM
📅 Your tickets: Weekend VIP (Pre-Sale) ×3 — Order #13901331893. Stored in Google Drive (RCWC folder). VIP = early access to autograph area + exhibitor hall, premium Q&A panel seating.
Your MissionMarket research + ambassador recruitment
Sat Jun 6Scout floor · meet influencers · hand out cards · start convos
Sun Jun 7Follow up · sign ambassador agreements on the spot
Every ConvoLog by name in SPEND → Contacts
Why It MattersContact log = IRS proof business occurred
Doors 11AM both days. VIP early access lets you hit the autograph area + exhibitor hall before general crowd. Plan high-value conversations early when vendors aren't slammed.
LIVE EVENT LINKS
⚠️ Schedule is subject to change — check the morning of each day.
The audit-proof minimum. IRC §274(d) requires every travel deduction to prove: amount · time · place · business purpose. Capture all of these and the whole trip is bulletproof. Miss them and deductions can be disallowed — flowing through to hurt Nick & Kyle personally.
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Awa Na Kava, Inc.
2026 Annual Business Summit
World Golf Village Renaissance Resort St. Augustine, Florida · June 4, 2026
⏰ Kennedy Notice — Due May 25, 2026 Florida law requires 10-day advance notice. Mail or email to: Richard R. Kennedy Jr., 690 E Atlantic Blvd, Pompano Beach FL 33060.
File Minutes w/ State?No — keep in corporate records
SecretaryNick Sakers — drafts and signs
10 BOARD RESOLUTIONS
MASTER CHECKLIST
⚡ URGENT — BEFORE APRIL 30
📋 BY MAY 25
✈️ BEFORE JUNE 4
🏨 DURING TRIP — JUNE 4–9
🏠 WITHIN 48 HRS OF RETURN
DOCUMENT TRACKER
INTERNAL DOCUMENTS
EXTERNAL FILINGS
MEETING MINUTES
Nick's job as Corporate Secretary: Record attendees, quorum, each resolution result (PASSED/NOT PASSED), discussion, and adjournment. Nick and Kyle both sign.
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EXPENSE LOG
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No expenses yet. Tap + LOG EXPENSE to start.
MILEAGE · NICK'S VEHICLE
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TOTAL BUSINESS MILES
$0.00 deductible @ $0.725/mi · 2026 IRS Rate ✓
BUSINESS CONTACTS
IRS Rule: Name + topic = proof business occurred. Log every ANK conversation.
FIRST-TIMER GUIDE
Tap any card to expand. Tap 🔊 to hear it read aloud. Covers Nick, Kyle, and Amber.
GENERATE REPORTS
Nick gets the full technical CFO package. Kyle and Amber get simplified, educational PDFs written for non-accountants.
LIVE PREVIEW
Log Expense
Use ANK AmEx whenever possible. Personal card expenses need expense report to Annmarie within 60 days.
BUSINESS OR PERSONAL?
BUSINESS = Required for ANK purpose. ANK pays. Tax-free. PERSONAL = You'd spend this anyway. You pay. No deduction.
🍽️ MEAL RULE — Do this AT THE TABLE before leaving: Write on the physical receipt: (1) Names of everyone present (2) Business topic discussed (3) ANK purpose. Meals are ALWAYS 50% deductible. Never 100%. No exceptions ever.
Write these names on the back of the physical receipt too.
Log Mileage
2026 IRS Rate: $0.725/mile. Take a dashboard odometer photo BEFORE you leave and AFTER you arrive. That's your audit-proof documentation.
Log Contact
Log every person you discuss ANK with. Name + topic = IRS proof business occurred at this event.